Position Summary

Medical Office Assistant

Part-time 3 days/week (6 hours/day)

Musqueam’s Medical Clinic is looking for a part-time experienced Medical Office Assistant.  This is a new clinic and some initial duties will involve helping to establish best practice medical office procedures, policies and processes, while providing professional front clinic reception, administration and assistance to community members, clients and staff.

Summary of duties:

  • Establish medical office administrative procedures and policies
  • Coordinate procurement of clinic medical supplies and equipment
  • Develop process and files for charting
  • Participate in implementing patient charting through the new Electronic Medical Record (EMR) system such as OSCAR.
  • Clinic reception, make clinic appointments, scheduling, general office duties, etc.
  • Support Health Program Lead to assess opportunities to grow the clinic
  • Coordinate visiting health professionals and liaise with allied health professionals
  • Data reporting
  • Participate in Musqueam Health Department planning sessions, community events and health fairs, etc.


Job Knowledge: 

The position requires the following knowledge, skills and abilities:

  • Grade 12 graduation, plus up to a one-year Medical Office Assistant certificate
  • A minimum of two years recent experience working in a medical clinic or medical office
  • An equivalent combination of education and experience may be considered
  • Experience using a medical office computerized system (EMR) and aptitude to learning other software programs
  • Demonstrated ability to maintain confidentiality regarding patient medical information and records
  • Knowledge of and experience with Musqueam or First Nations culture and history is an asset
  • Strong English communication skills (spoken and written) and the ability to communicate tactfully with others
  • Demonstrated ability to maintain confidentiality regarding patient medical information and records
  • The ability to professionally meet, deal with the public and provide information in a pleasant, helpful and confidential manner
  • Ability to problem-solve and take initiative to resolve problems
  • Ability to enter data accurately and pay attention to detail
  • Exceptional organizational skills and the ability to effectively prioritize workload
  • Ability to remain calm during periods of stressful high volume and to meet deadlines as required
  • Ability to work independently and harmoniously as a member of a team
  • Strong computer knowledge of Microsoft Office, good keyboarding skills and experience with other various office equipment such as printer, scanner, photocopier, etc.
  • Has the ability to transport samples from one location to another


To apply, please email cover letter and resume to [email protected]

and write “Medical Office Assistant Temporary” on the subject line


Applicants of Musqueam and/or Indigenous ancestry are encouraged to apply.

This position will remain open until filled.


* We thank all applicants.  However, only those short-listed will be contacted.